Executive Assistant

Job Summary

The overall purpose of this job is to provide executive support to the CEO.

Job Details

1. Scheduling and administrative support:- 

• Senior stakeholder management both within and outside the organization.
• Manage the schedule for the CEO, including diary scheduling and arranging meetings and travel across various time zones. 
• Act as the point of contact for general internal & external communications.
• Prepare presentations and reports/papers for the CEO as required.
• Support the CEO in the timely preparation of agendas and drive the schedule of monthly and quarterly meetings where necessary.
• Track and report progress to relevant stakeholders on actions arising from all executive and governance meetings.
• Preparation of reports, minutes, updates and other documents as required.
• Administrative support (e.g. invoice submissions/expense claims)

2. Projects and events Management:-

• Support team members in driving CEO projects. 
• Handle logistics, communication, planning and coordination to create well-structured and productive events. 
• Leverage various tech tools and systems for CRM management, document handling, and communication to enhance efficiency and organization.
   

Requirements

• BA/BS/BSc (or equivalent) in Business Administration (or similar field) desirable.
• At least four years of experience supporting Executives.
• Excellent planning and organizational skills with an ability to multi-task. 
• Strong critical thinking, analytical and research skills. 
• Excellent interpersonal skills and the ability to manage senior stakeholders.
• Ability to work collaboratively across multiple teams.
• Highest degree of professional standards, diplomatic and strict confidentiality in matters that require discretion.
• Excellent writing and communication skills with high level of attention to detail.
• Experience of managing or supporting projects
   

About Company

Grant Thornton Management Limited

https://www.grantthornton.co.ke/

At Grant Thornton, we help dynamic organisations around the world unlock their potential for growth. With 8 partners and more than 300 team members, our firm dates back 40 years. Offering Assurance, Tax and Advisory services to clients in Kenya and across Africa, we set ourselves high standards in delivering value to the clients in a timely manner. Many new entrants to the Kenyan and African emerging markets choose us as their financial partners to give them a solid foundation in an exciting new area of business opportunity. We distinguish ourselves as a workplace that encourages disruptive thinking, attracts and retains the right kind of people to deliver an exceptional client experience. We are keen on attracting enough of the right talent for our global organization. We actively seek out people who share our purpose and values, enjoy our collaborative culture and are energized to commit their time and effort to deliver our distinctive client experience.